FENS Forum 2026
ePoster Posting Terms & Conditions
These terms apply to FENS 2026 ePoster submissions made through World Wide from 3 September 2026. They describe author responsibilities, publication, removal, and data processing for submitted ePoster content. New acceptances record version fens-2026-public-upload-2026-09-03. The archived 1 June 2026 terms continue to evidence earlier acceptances.
FENS 2026 ePoster posting
Effective September 3, 2026
Introduction
These Terms govern the submission and publication of electronic posters (“ePosters”) and associated multimedia content on the World Wide platform, operated by Science Communications Worldwide (SCW), a non-profit organization based in Austria. They apply prospectively to FENS 2026 ePoster uploads made on or after the effective date. The version recorded with a submission governs that submission.
Acceptance of terms
By submitting an ePoster, you (the “Author”) acknowledge that you have read, understood, and agree to be bound by these Terms, and that you have the authority to grant the rights specified herein.
Content responsibility
You and your co-authors represent that you are the sole owner(s) or rightful licensee(s) of all submitted content, that it is original and non-infringing, and that you have obtained all necessary permissions for third-party materials and personal data. You affirm that the submission is accurate and properly cited. If a third party raises a claim because your submission breaches these promises, you will reasonably assist SCW and bear resulting costs only to the extent you are responsible and applicable law permits.
Public accessibility and removal of content
Content is made publicly accessible on World Wide for the conference and may remain available afterwards as part of its research record. FENS 2026 submissions do not receive a DOI through this workflow. You may ask SCW to correct, unpublish, or remove the hosted files; SCW may retain limited metadata, review records, backups, or a tombstone where law, security, or record integrity requires it. SCW may also discontinue hosting after reasonable notice where feasible.
Data processing and AI analysis
The scientific content of your ePoster — including the abstract, poster, optional audio/video overview, and references — may be processed by SCW for screening and dissemination. Submitted AI systems may assist with screening, classification, summaries, semantic discovery, and recommendations. SCW currently uses OpenAI’s API Platform for these tasks; API content is not used to train OpenAI models unless the customer opts in. The current workflow does not transcribe submitted audio or video. Machine output can be wrong and may not yet be labelled consistently across every legacy surface; verify important details against the poster.
Limitation of liability
SCW disclaims liability for inaccuracies, errors, or omissions in submitted content and for any issues arising from automated transcription or AI-generated content. You retain sole responsibility for the accuracy, integrity, and originality of your submission. To the extent permitted by law, SCW is not liable for indirect loss arising solely from free hosting or machine-assisted discovery. Liability that cannot lawfully be excluded remains unaffected.
Licence and ownership
You retain ownership. You grant SCW a non-exclusive, worldwide, royalty-free licence to store, reproduce, format, publicly display, and distribute the submission through World Wide and to create the previews, indexes, embeddings, and summaries needed for those purposes. The licence ends when the hosted content is removed, subject to limited backups, legal records, and material already distributed while the licence was active.
Privacy, reports, and governing terms
The World Wide Privacy Notice explains controller identity, processors, transfers, retention, and your rights. Report a rights, accuracy, or policy concern to info@world-wide.org. These terms supplement the World Wide Terms & Conditions; Austrian law and mandatory consumer protections apply as stated there.